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WebMIS User Registration Guide for Partners

Updated

This guide outlines the full process and requirements for registering a new user to access the live WebMIS portal. Please read carefully and follow all instructions to avoid delays.

Overview: Submitting a User Registration Request

All user registration forms must be submitted in writing via:

❗Important Eligibility Rules

  • Self-registration is not permitted. A user cannot request a WebMIS account for themselves.
  • The registration request must be submitted by an existing WebMIS user:
    • Who is already linked to the top level of the relevant account.
    • Example: All new user requests for subsidiaries of Popcorn Corporation must be submitted by a user linked to Popcorn Corporation at the Distributor level.

Access Levels and Permissions Explained

WebMIS supports hierarchical user access to ensure secure and appropriate visibility across organizations.

Access Levels Overview

Access Level Description Example Email Example Entity
Terminal View transactions for one specific terminal only. cologne@popcorncorp.com Terminal: Cologne
Group View all terminals under a group (e.g., a country or region). germany@popcorncorp.com Group: Popcorn (Germany)
Client View all groups and terminals under a client account. europe@popcorncorp.com Client: Popcorn (Europe)
Distributor Full access to all clients, groups, and terminals under the distributor. accounts@popcorncorp.com Distributor: Popcorn Corp

Key Rule for Submission Authority

  • All user access requests must come from a user linked at the top level of the relevant hierarchy:
    • If the account has a Distributor, the request must come from a Distributor-linked user.
    • If no Distributor exists, the request must come from a Client-linked user.
    • If no qualified users exist, an NMI Account Manager must verify the request.

Completing the WebMIS User Registration Form

The registration form has two mandatory sections. Both must be filled in completely before a user can be boarded.

1. Customer Details Section

Include the following information:

  • Distributor Name (if applicable): Enter the name of the Distributor (e.g., Popcorn Corporation). If none, enter N/A.
  • Client Name: The name of the WebMIS Client the user will be linked to (e.g., Popcorn (USA), Popcorn (Europe)).
  • Agreement Number: A word-number combination agreed upon during contracting.
    • Found in the contract.
    • Can also be provided by the customer’s NMI Account Manager.

Example

If the user needs access to a group under Popcorn (USA), this section might include:

  • Distributor: Popcorn Corporation
  • Client: Popcorn (USA)
  • Agreement Number: POPDIST09 

2. WebMIS Account Request Section

This section details the user's account permissions and data access level.

Required Fields

  • Email Address:
    The user’s business email address for login.

Function Permissions

Choose one or more from the following:

  • Confirms – Confirm transactions for settlement.
  • Voids – Cancel previously confirmed transactions.
  • Linked Refunds – Issue refunds linked to previous authorizations.
  • Virtual Terminal – Process transactions directly through WebMIS.

Data Permissions

Indicate the level of account access (Terminal, Group, Client, or Distributor).

Permission Examples

Example 1: Group-Level Access with Limited Permissions

User: germany@popcorncorp.com

  • Access Level: Group (Popcorn (Germany))
  • Permissions: Voids only

Example 2: Client-Level Access with Full Permissions

User: europe@popcorncorp.com

  • Access Level: Client (Popcorn (Europe))
  • Permissions: Linked Refunds, Virtual Terminal

Each example corresponds with the data and function selections shown in the form images (not included here).